How Much Does Coffee Catering Cost in Los Angeles? (2025 Guide)

Written By Pulo Coffee

Coffee catering has become one of the hottest trends at weddings, corporate events, and brand activations in Los Angeles. Guests now expect more than drip coffee in the corner. They want a full espresso bar experience that feels just as thoughtful as a cocktail menu.

But how much does coffee catering actually cost in Los Angeles? The answer depends on your guest count, event type, and service expectations. This guide breaks down typical pricing, what’s included, and how to budget for your next LA event.

Average Coffee Catering Costs in Los Angeles (50+ Guests)

Unlike small backyard parties, most professional coffee carts in Los Angeles are designed for weddings, brand activations, and corporate events with 50 or more guests. For these events, pricing typically falls in the following ranges:

  • 50–75 guests: $1,000 – $1,400

  • 75–100 guests: $1,400 – $1,800

  • 100+ guests: $2,000 and up, depending on scale

On average, you can expect to budget around $12–$18 per guest for espresso bar service in Los Angeles.

Factors That Affect Coffee Catering Pricing in LA

1. Guest Count

The biggest driver of cost is how many guests need to be served. More people means more drinks, more baristas, and more supplies.

2. Menu Complexity

A standard menu with espresso, cappuccinos, and lattes costs less than one that includes seasonal specialties, signature flavors (like ube or matcha), or custom branded options.

3. Event Duration

A 2 hour wedding coffee service is priced differently than a 6 hour corporate activation. Many caterers set base packages around 2–3 hours, with hourly add-ons available.

4. Logistics

Travel distance, parking, and power access all affect pricing. Coffee carts require stable electricity (usually a 120V/15-amp circuit per machine), and outdoor setups may need generators.

5. Event Type

Weddings and styled events often involve additional setup time, décor considerations, or coordination with planners (which can add to overall cost).

What’s Typically Included in Los Angeles Coffee Cart Catering

Most professional coffee carts in LA offer all inclusive packages, meaning you don’t need to source extra supplies. Standard packages usually include:

  • Espresso machine and equipment

  • Professional barista staff

  • Whole milk + at least one non dairy option (often oat or almond)

  • Cups, lids, napkins, stirrers

  • Setup and cleanup

Premium packages may include signature flavors, seasonal drinks, branded cups, or themed styling to match the event aesthetic.

Why Coffee Catering is Popular at LA Events

Coffee cart catering isn’t just about caffeine. It’s become part of the guest experience. Some of the reasons Los Angeles events are choosing coffee carts include:

  • Inclusivity: Unlike alcohol bars, espresso bars work for all ages, non drinkers, and vegan guests.

  • Instagram factor: A well designed cart and latte art create photo worthy moments.

  • Cost effective luxury: At $12–$18 per guest, it’s often cheaper than open bar packages while still elevating the experience.

  • Customization: Specialty flavors, dairy free options, and cultural twists (like ube lattes) help events stand out.

How Los Angeles Coffee Catering Differs From Other Cities

Events in LA tend to prioritize style and detail. Guests expect more than basic drip coffee. A few unique trends shaping the local coffee catering scene include:

  • Non dairy demand: Oat, almond, and soy milk are essential, not optional.

  • Signature flavors: Matcha, ube, and seasonal fruit based drinks are increasingly common.

  • Visual presentation: Coffee carts double as design elements at weddings and activations.

How to Budget for Coffee Catering in Los Angeles

If you’re planning a Los Angeles event, here are a few rules of thumb:

  • Budget $12–$18 per guest for espresso bar service.

  • Expect packages to start around $1,000 for 50 guests.

  • Confirm whether travel fees, extra hours, or custom menu items are included in your quote.

  • Book early: wedding season and holiday months are peak times for LA caterers.

Final Thoughts

Coffee catering in Los Angeles has evolved into more than just a beverage service. It’s an experience that elevates weddings, corporate events, and brand activations. While costs vary depending on guest count, menu, and logistics, most events with 50 or more guests can expect to budget between $1,000 and $2,500.

With thoughtful planning, a coffee cart can deliver both quality and atmosphere, ensuring your guests leave energized and impressed.

Pulo Coffee https://www.pulocoffee.com